There are various reasons that an employee leaves their current company. They may have decided to pursue another employment opportunity, they have to go back into school, they may have to take care of their health issues, etc. Whichever reason behind your decision, you may use voluntary resignation letter from employer below to inform about your choice.
What Is A Voluntary Resignation?
There are plenty of things that may be referred as voluntary termination, but most of the times, it refers to someone’s decision to leave their position on their desire. It is different from firing or severing, where the decision to conclude the employment is created by another person or party.
How Do I Write A Voluntary Resignation Letter?
Generally, discussing the leaving in-person or sending voluntary resignation letter from employer is the best way to handle this matter. It’s a common practice to share the announcement at least two week before the due date, so the company has enough time to prepare to fill the empty position.
Should an Employer Respond to a Resignation Letter?
Having a proper policy or protocol upon resignation is the first step in the process of acknowledging and accepting the resignation request. The policies may depend on company size, but it’s always better to have systematic process to manage the situation. The set of policies will make the company appear professional and put both parties on ease.
Here are how to write respond to resignation letter:
- Write in professional business format
- Express the acceptance of resignation
- Show understanding
- Keep the documentation of the resignation process
Can You Resign from Your Job By Email?
The most proper way to notify resignation is by telling the employer directly in-person. However, if the circumstances won’t allow, sending the letter virtually is also acceptable. If you have no other option than sending the letter of voluntary resignation through email, then make sure it’s still written professionally and politely to give information regarding your decision.
Voluntary Resignation Letter Sample
Read the sample of letter that is used to resign voluntarily in the following:
Dear Mr. Gilmore,
This letter is sent to inform about my decision to resign as assistant manager of research and development department in our company. After making long consideration, I have decided to submit my resignation on December 23, which is two weeks from now.
I have made this choice because my husband is required by his job to move into South California. I should state my gratitude of my time here in this company because I was able to learn a lot, given chance to contribute my best, and supported by people here.
It is with huge gratitude that I say my time to serve here has increased my ability and skills significantly, thus increasing my value to work in another place. Please extend my wish to everyone here to always strive and only receive the best.
Sincerely,
Mary Allen
See how the letter above is written in formal but still approachable tone, as well as gratitude and sincerity. Sending early notification through voluntary resignation letter from employer is one way to reduce the stressing effect of losing employee.
