At times, eviction is something unavoidable – as a landlord, you have to request a tenant to go. It is a matter that’s best to be managed as soon as possible. Since evicting tenant is definitely a draining work, sometimes one that involves a lot of energy, time, and money, you want to solve it in legal way. Sending a notice of lease termination letter from landlord to tenant is a good point to start.
How Do I Write A Lease Termination Letter from My Landlord?
Termination letter need to be formal, straightforward, but still polite. Include the things below:
- Your name as the landlord, the tenant’s name, and address
- The date in which you write the termination letter
- Notification about the contract termination
- The reason behind lease termination
Can You Email A Lease Termination Letter?
E-mail is not actually a legal form of notice, but it’s still acceptable to send one. If you send the termination notice through e-mail, make sure to ask of acknowledgement from tenant because it might end up in spam folders or not sent out from some reasons.
How Do You Ask a Tenant to Leave Nicely?
Once you successfully send the termination letter, it’s time to put an action. Most of the times, tenants will realize if they’re in the wrong and ready to hear alternative instead of being evicted. Here’s the options you may want to consider:
- Provide proper way to communicate
- Offer assistance to termination
- Offer cash incentive
How Do You Thank a Landlord When You Move Out?
While it’s true that the tone of termination letter depends on the relationship between the landlord and tenant, it’s always best to go formal. Use appropriate salutation and their name correctly. Express your gratitude and apologize with detailed words.
Lease Termination Letter from Landlord Example
Here is one sample of notice of lease termination letter from landlord to tenant.
Dear Mr./Mrs./Ms. (Tenant’s name)
This letter is sent to you that the lease agreement over the property that’s located at 275 Springbank Side is set to expire on the December 2, 2020. As per the said date, I respectfully remind you that the lease agreement will come to an end and I decide to terminate it.
The reason behind this unfortunate decision is because I’ve seen a growth in the area over the last several years. I feel like it’s best to invest the property commercially to take advantage of this trend. I should inform you about this plan to expand the property where your current rented building is located.
I have appreciated you as the model tenant. I ask for apologize if this decision of mine has caused you undue hardship or is not align with your own plan. I wish you only the best on your upcoming life endeavors.
By obligating to the law and treating your tenant with respect, the process of termination shouldn’t be over draining. Consider to use notice of lease termination letter from landlord to tenant above as your guide to write one.