Grievance Letter to Send to Manager, Supervisor, Employer, or HR Department

Grievance Letter to Send to Manager, Supervisor, Employer, or HR Department

Grievance letter is written when an employee wants to submit a formal complaint to their employer. How the letter is presented can affect its effectiveness and efficiency to resolve the issue as quick as possible. Read the basic rules of writing this type of letter and its sample below to ensure you compose a proper one that contains all needed information.

63 Grievance Letter

What Is a Formal Grievance Letter?

Letter of grievance should contain numbers of situation that cause the employee to file a complaint. It may include contract breach, safety concerns, health concerns, bullying or discrimination in the work place. The grievance must explain went and how it started as well as how the employee put attempt to address the problem. The grievance hearing may be accompanied by supporting person.

What Are The Steps Of Grievance Procedure?

First, the grievances must be discussed informally with manager or person with responsibility, such as supervisor or the employer themselves. If the problem is still persisted, then the formal letter may be submitted to the employer. The process should be done without delaying it further, so the issue could be put to an end and meet with solution as fast as it possibly can.

How Do I Write a Grievance Letter?

Here are some components to include inside the letter:

  • The grievance description
  • When did the issue start
  • The summary of prior attempts to address the issue
  • The potential resolving solution to the issue
  • A request or option to bring accompanying person to meeting discussion

Can You Email a Grievance Letter?

The formal letter of grievance may be written and submitted physically or through email, as long as it is composed and attached appropriately. This procedure is known as raising grievance and how it is written would determine the result that it brings.

What Is an Example of a Grievance?

Remember that the letters may lay out the full details of issue in order for it to be considered as complaint. The employer must be provided with sufficient amount of information to carry proper investigation. Here is a sample format of grievance letter that you may use as template.

Dear (employer’s name),

This letter is written to formally notify you about the manager’s behavior in this establishment that I’ve been receiving. The manager name is (manager’s name). I’m referring to his actions of continuous use of intimidation, abusive language, and discrediting that have been going through since (dd/mm/yy).

I have been discussing the issue with the said manager, however it results in none solution. Thus, it is my wish that you’d put out some attention and attempts to find out about this issue as well as act on the best resolution.

Working here is a pleasant part of my life and I know how much the establishment values its employees. Therefore, I trust that this issue will be handled as soon and as amicable. Thank you in advance for your consideration and I look forward for a response.


(Your name)


The grievance letter must be addressed to appropriate person within the organization or company – it may be the head department of human resources as well. For your own convenience, keep a copy of this letter for you in order to have a record of it.



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