Terminating someone’s employment can be a hard decision to make. However, if it has to happen due to the employee’s insubordination, it can be the right verdict to make. If you happen to have a subordinate that acts insubordinately, well this is your time to make a termination letter for insubordination. Find out how to write it in the article below.
How Do You Terminate an Employee for Insubordination?
After you get a report from your subordinates regarding this insubordinate staff, usually there will be cautionary letter(s) that warns them to do better after it. However, if the wrong acts continue, check your company’s policy and make sure to follow the rules of terminating a staff due to insubordination.
Do You Have to Give an Employee a Termination Letter?
To end employee’s employment, it is advised to send them such letter. In case of dismissal with insubordination as its cause, then an employer should send termination letter for insubordination. This letter works as a notice for the employee.
What Qualifies Insubordination?
In general, insubordination refers to an employee’s intentional disobedience. This also includes the employee’s refusal to comply certain company’s rules, using obscene language, impolite acts, or similar acts causing disadvantages for others.
How Do You Write a Termination Letter for Insubordination?
It is literally similar to any employee termination letters. However, in this letter, a brief timeline of the employee’s insubordination prior to the dismissal should be stated as well. If any, it’s best to enclose the letter with some evidences. Like any termination letter, it’s important to mention the effective date of termination too.
Termination Letter for Insubordination Sample
Dear Mr. Spencer,
This letter serves as our official notice for your termination of employment, which is effective per January 21, 2020. You are terminated for the specific cause of insubordination; that is supported by evidences stated below. Along with this letter, the preliminary events leading to the dismissal verdict will be mentioned as well.
On September 15 2019, you were chastised for using harsh and vulgar words in the office. A cautionary letter was given, and you had signed it as a statement of agreement for the disciplinary act. Following that on December 11 2019, a cautionary letter was sent for the second time in response to the same cause. This letter stated that your employment will be terminated once the third violation occurred.
Just a week ago, we obtained a report of verbal abuse from your colleague, which was followed by physical harassment report from another colleague of yours. Both of which served as major warning of dismissal, given that there were witnesses to both insubordinate acts. We feel that you do not wish to comply the company policy. Therefore, we decided not to continue your employment.
Your final salary, as well as other company benefits will be sent to your home address we have in our database. You may ask any questions have you wondered about something related to your employment termination. Thank you for these years of service and we hope all the best for your future endeavors.
Augustine M. Morelle
That is how to write a termination letter for insubordination. The main point is to mention why the termination is occurred, and to explain the whole processes which make the company decide to end the employer-employee relationship. That way, the reader will understand about the dismissal.