Everyone cannot work all of the time – and you cannot too. To have vacation days is your right as an employee. However, in the professional world, you cannot leave abruptly without any notice. This is why you need to write a vacation leave letter: this letter serves as a formal request from you and a notice that you are taking a leave for vacation.
How to Write a Letter for a Vacation Request?
There are several points you need to note when asking for your vacation leave to your employer, such as:
- First, schedule your leave in advance.
- Make sure that your leave does not take place during peak time
- Plan to request vacation leave in a good timing
- Most importantly, send your request with a formal, written vacation leave letter.
How Far In-advance should You Request It?
Well, rules may differ in different office. But, in general, you can ask for the time-off two weeks prior. It is better to file a leave earlier, as there may be many documents you need to deal with in order to finalize your vacation leave grant.
Can Your Boss Contact Your while on Vacation?
Yes, indeed. That’s why you need to leave a method to reach you out while being on vacation. It may be bugging you, especially during a vacation, but it is completely legal.
How Do You Ask for Leave?
In order to ask for a leave to your employer, you should:
- First and the most important, always check the company rules and policies.
- Make sure to speak to your supervisor first before handing in the leave letter.
- Offer to help
- Ensure that you aren’t taking too much day-offs already.
Vacation Leave Letter Sample
Below is the sample of vacation leave letter. In this sample, the sender intends to request a leave for taking a trip to Southeast Asia with her husband.
Dear Mr. Kim,
Along with this letter I hereby intend to request my vacation leave ahead of time formally. I plan to take my vacation leave starting from October 20, 2020 until November 8, 2020 in order to have a trip to multiple countries in South East Asia with my husband. I request this vacation leave because I believe I have not used up my vacation days this year to avoid myself being absent and to keep my integrity in the office.
I am planning to finish all of my partially completed and uncompleted projects before that date. I feel confident that the whole team will still be excellent in work during my absence.
If there are any concerns or questions regarding work during my leave, feel free to contact me through email samanthax@business.com. I will try my best to respond the mail in a timely manner. Thank you for your consideration and I look forward to hearing your response regarding this matter.
Best regards,
Samantha K.
Marketing Supervisor
Americana Communications
That is how to write a vacation leave letter sample. It is important to detail the reason why you are leaving, the dates, and how you would like to be contacted during your time away from work. Also, use professional tone and make sure it has no slang words.
